Templates & Examples
Ready-to-use templates for every EUMS requirement.
Each template uses Ethicality itself as the worked example. Adapt them to your organisation. See the full EUMS standard for the requirements behind each one.
TEMPLATE 01
AI Register
Example organisation: Ethicality Certification Authority
Last reviewed: June 2026 · Owner: Aiden Muscovitch, Founder
| Tool Name | Purpose | Risk Tier | Human Owner | Date Adopted |
|---|---|---|---|---|
| ChatGPT (GPT-4) | Draft correspondence, memos | Tier 1 | Aiden Muscovitch | Jan 2026 |
| Notion AI | Summarise meeting notes | Tier 1 | Aiden Muscovitch | Feb 2026 |
| Otter.ai | Transcribe board meetings | Tier 1 | Aiden Muscovitch | Mar 2026 |
Notes: All tools reviewed by the board. No Tier 3 tools currently in use. No AI tool is used to make certification decisions independently.
TEMPLATE 02
Acceptable Use Policy
Example organisation: Ethicality Certification Authority
Effective: June 2026 · Approved by: Board of Directors
1. Permitted Uses
Employees may use approved AI tools (listed in the AI Register) for:
- Drafting internal communications
- Summarising documents and meeting notes
- Research assistance and background reading
2. Disclosure Requirements
When AI has contributed to a document, communication, or recommendation shared with a client or external party, this must be noted. Example disclosure: "This document was drafted with AI assistance and reviewed by [Name]."
3. Prohibited Uses
Employees may not use AI to:
- Make or communicate a certification decision
- Generate assessments of an organisation without human review
- Produce public statements without editorial sign-off
4. Responsibility
The human who sends, publishes, or acts on an AI output is responsible for its accuracy and appropriateness. AI tools do not transfer responsibility.
TEMPLATE 03
Human-in-the-Loop Policy
Example organisation: Ethicality Certification Authority
Effective: June 2026
The following decisions require human review before action is taken, regardless of AI input:
| Decision Type | Required Reviewer |
|---|---|
| Issuing or denying a certification | Board of Directors |
| Communicating a decision to an organisation | Aiden Muscovitch |
| Publishing registry updates | Aiden Muscovitch |
| Responding to a formal inquiry | Aiden Muscovitch |
AI outputs in these areas are treated as drafts only. No AI output is acted on in these categories without a named human signing off.
TEMPLATE 04
Client Disclosure Statement
Example: standard footer for Ethicality client communications
Ethicality uses AI tools to assist with internal drafting and note-taking. All assessments, decisions, and external communications are reviewed and approved by a human team member before being shared. AI tools are not used to make or influence certification decisions.
TEMPLATE 05
Incident Log
Example organisation: Ethicality Certification Authority
Year: 2026 · Owner: Aiden Muscovitch
| Date | Tool | What Happened | Impact | Action Taken | Resolved |
|---|---|---|---|---|---|
| Mar 2026 | ChatGPT | Draft contained factual error re: EUMS | Low — caught in review | Corrected before sending; noted in policy | Yes |
Review cadence: incidents reviewed quarterly by the founder. Log shared with the board at each annual review.